Attendance Module
The standard version of Take2 contains a feature so that you can record student absences. However it does not allow you to record student attendances. The Attendance Module allows you to record both absences and attendances and, therefore, it is possible for the system to calculate an attendance ratio for students.
The Attendance Module is fully integrated within Take2, which means that you do not need to deploy any other modules or applications to users. If you currently have access to Take2 then you can (almost) flick a switch and turn on the Attendance Module.
You require a special licence from Meta Office to run the Attendance Module.
Using the Attendance Module, it is possible for the system to calculate an attendance ratio for students.
The Attendance Module allows you to record both absences and attendances for all of your students and programmes.
The Attendance Module allows you to set an attendance threshold so that any student that matches or falls below this threshold will be highlighted.
The Attendance Module provides statistical reports that help you to make informed decisions and provide a quality service to your students.
| ORDERING THE ATTENDANCE MODULE |
| For pricing information please contact Take2: | ||
| Phone: | 04 939 1267 | |
| Email: | sales@meta-office.com | |
To start using the Attendance Module functionality email your request, and attach a copy of your current Take2 back-end file, to helpdesk@meta-office.com.
Meta Office will then return to you an updated registration code enabling the Attendance Module functionality along with the supporting Attendance Module documentation.
If you are running the current version of Take2 then you will not need to download any further software, however if you are not running the latest version of Take2 we strongly recommend that you take this opportunity to do so. Click here to go to the downloads section on the website.
Note: We only require a copy of your current Take2 back-end
file to generate the appropriate licence code. Therefore, you can continue
running Take2 while
you are waiting for the Attendance Module. We do not need to return the Take2
back-end file. You will be provided with full instructions on how to register
your new
registration code (this process differs slightly for SQL users).
| INSTALLING THE ATTENDANCE MODULE |
Once you have emailed your request for the Attendance Module and received back from Meta Office the required registration code (full instructions on how to register your new registration code will be provided) the Attendance Module will now be ready for you to use!
Remember, we are only an email or phone call away. We can provide you with initial phone and email support to get you up to speed in using the Attendance Module.
| PRESENT, ABSENT OR NOT ENROLLED |
Because the Attendance Module is fully integrated within Take2 additional functionality is now also present within the Take2 Administration module. This functionality allows you to set up certain one off (or housekeeping) tasks.
The Attendance Module (accessed through the Take2 Administration module) gives the user the ability to set a default status of A – Absent or P – Present when a record is created.
What value do I enter when there is a public or student holiday? The other value you can enter is N – Not Enrolled. By entering an N value, that day is no longer counted in the attendance calculations.
What about student withdrawals? The Attendance Module caters for the withdrawal of students. When you process a student withdrawal, any days after the date of withdrawal are populated with N – Not Enrolled to ensure the attendance calculations remain accurate.
| RECORDING ATTENDANCE FOR MULTIPLE STUDENTS |
- Select a student and the qualification they are enrolled in.
- Now enter absences – A – or attendances – P – for the selected student.
- Save the record and select another student.
CREATING ATTENDANCE
REPORTS |
The reporting tool in the Attendance Module can provide you with some very cool statistics that will be invaluable to your organisation at various levels.
A manager can monitor attendance ratios across programmes to see if there are any patterns of absence.
A tutor can see when a student has fallen below the attendance threshold and work with the student in a proactive way to resolve an absence issue.
Your organisation has the ability to inform third parties of attendance
statistics across a range of programmes and dates and even branches.
With this information you can make informed management decisions about your
programmes, your tutors and your students proactively.
